Section 1
When creating a collection, you will be prompted first to
describe some of the workflow parameters of that collection. These may be
changed later if you wish.
- "New items should be publicly readable" = Files
submitted to this collection will be viewable by anyone who accesses
West-Collections.
- "Some users will be able to submit to this collection"
= Do you want to enable users who are not an administrator to submit to the
collection?
- "The submission workflow will include an accept/reject
step" = This establishes a workflow where a submitter will upload a file but
an administrator dictates whether the file will be posted in
WestCollections.
- "The submission workflow will include an
accept/reject/edit metadata step" = This establishes a workflow where a
submitter will upload a file but an administrator dictates whether the file
will be posted in WestCollections AND an administrator will dictate whether
the metadata (description of the file) is acceptable.
- "The submission workflow will include an edit metadata
step" = Allows the user to review and edit their file’s metadata before
submitting.
- "This collection will have delegated collection
administrators" = Allows an administrator to select other administrators.
- "New submissions will have some metadata already
filled out with defaults" = This should be checked. This allows the
administrator to set some descriptive fields for all submissions to a
collection. See section 4.
Section 2
You will then be prompted to describe the collection as a
whole. This is not a description of a single file but of a "collection" of
files.
- Name: = Name of the Collection (not name of a file in the
collection, for example "2007 Senior Undergraduate Writing Theses")
- Short Description: = Shown in list on community home page =
HTML tags for anchors and formatting may be used, this data is shown in center
of collection home page. Be sure to enclose new paragraphs in <P> </P> tags!
- Introductory text: = Text shown at bottom of collection
home page. May include some description of the arrangement, scope, history, or
disclaimers for the materials.
- Copyright text: = For example, "c. 2008, Western
Connecticut State University, Dept. of History"
- Side bar text: = HTML, shown on right-hand side of
collection home page. May be used instead of "Introductory Text." Be sure to
enclose in new paragraphs in <P> </P> tags!
- License: = License that submitters must grant. Leave this
blank to use the default license.
- Provenance: Text describing any provenance information
about this collection. Not shown on collection pages. For example: "Materials
submitted by students of the WRT 444 and approved by the Drs. Jones and Smith of
the Writing department in the spring of 2008."
- Logo: = You may utilize a JPEG or GIF logo that you have
for the collection home page. The file should be quite small.
Section 3
You will then need to pick users who may submit to the collection.
Select registered users who will be allowed to submit to
this collection. See
http://library.wcsu.edu/web/help/dspace/dspaceusers.tkl and
http://library.wcsu.edu/web/help/dspace/admins.tkl
Section 4
When you select "New submissions will have some metadata
already filled out with defaults" you will be prompted to fill out this screen.
The administrator may add any field that they deem appropriate.
The library recommends that:
- publisher be set to "Western Connecticut State
University"
- date.copyrighted be set to the date the collection was
created. Mmm d, yyyy, or Feb 10, 2008.
- contributor.advisor set one for each advisor involved
with the works in the collection. Should take the form Last, First M., or
Smith, John Q.
