WestCollections Administrator Tutorial
 

What is West-Collections

West-Collections is a digital repository for the works created by the Faculty, Staff and Students here at WestConn. The purpose of the repository is to expand the audience for the works created at Western and help assure the preservation of these digital works.

Faculty who wish to be establish and become administrators of "Communities" in West-Collections should notify Brian Kennison (kennisonb@wcsu.edu) who will create the community and enable administrator functionality for your account. 

Please provide a name and description for the community, as well as, some description of a structure that you would like to see implemented. 

Administrators are able to change the the descriptive data about their community and its collections and give posting permission to registrants.

After requesting that a community be established, the next step is to register; the process is outlined below.
  1. Getting Started: [ Watch QuickTime movie for this step ]

    Register - go to http://library.wcsu.edu/dspace//, click the "MyDSpace" tab and then click "New User-Click Here to Register"

    Enter your e-mail address and a message will be sent to that address to enable you to register.

     

    Confirm [Watch QuickTime movie for this step]

    The following message will be sent to you via e-mail:

    ---------------------------------

    To complete registration for a DSpace account, please click the link
below:

     http://library.wcsu.edu/dspace/register?token=3cd3355d61cda782c750f1f4c70e0714

    If you need assistance with your account, please email
dspace-help@myu.edu or call us at xxx-555-xxxx.

    The DSpace Team

    ---------------------------------

    Follow the link and enter your course name in the "Last Name" box and your last name in the "First Name" box.

    You will now be registered. Your instructor will then enable your account so that you can submit to a "community."

  2. Notify  Brian Kennison (kennisonb@wcsu.edu) that you have registered an account with WestCollections and wish to be made an administrator

     

  3. Describe your Community and Add E-People   [Watch QuickTime movie for this step]

    Users may only submit to West-Collections if they create an account as outlined in step 1 above. Those registrants will be able to submit files to WestCollections only when an administrator has allowed them to do so by choosing them as "E-People".

    To add "E-People," sign into West-Collections from  the "MyDSpace" button on the WestCollections home page: http://library.wcsu.edu/dspace//. 

    Navigate to your community.

    Click the "Edit.." button in the Admin Tools section in the upper right hand corner of the window.

    You may then review and edit the descriptive data applied to your Community.  Click "Update" to record any changes.

    Scroll to the bottom of the window and click the "Edit..." button after Submitters. 

    You will see a list of Submitters for your community.  Click the "Add-E-People" button and select registered users that you want to give submission permission to by clicking the "Add" button.

    You will see the added persons name on the list.  Click the "Update Group" button and you've added the submitter.

     

  4. Submit to a community

    [ Watch QuickTime movie for this step ] :

  5. After your instructor has enabled your account, log in to D-Space with your e-mail address and the password you've established from the "MyDSpace" button on the WestCollections home page: http://library.wcsu.edu/dspace//. 

    Once logged in, navigate to "Communities" and find your community.  Click the link for your community and then click "Submit to this collection" button. 

    For the first screen, just click next.

    Then fill out "Authors" with your last and first name; assign a title to your submission; select the type of content, for example: "Thesis." Then click "Next."

    Assign subject terms to generally describe the content in the "Subject Keywords"(one or 2 will do).

    Summarize your work in the "Abstract;"  write the course number in the "Description" box.  Click "Next."

    Browse for you file to upload.  Select it and click "Next."

    Make sure that you have the correct file and click "Next."

    Make sure that the descriptive data is correct and click "Next" or "Correct one of these."

    Click "Skip Creative Commons License."

    Click "I Grant the License."

    Navigate back to your community to insure that your file is listed as one of those in your community.

 
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