The Concept of a Workflow
This is the hardest thing for me to judge if people want or get.
I see this as a continuum. At one end I see faculty embracing DSpace and seeing value in being an administrator for that collection of papers. At the other end I see those who may want to participate but see this whole DSpace thing as strictly a library thing.
The best thing I've seen on this issue is a paper from www.thesesalive.ac.uk
An illustration from that paper:
or
It would be nice if we could get a clear breakdown of responsibilities.
Supervision and Collaboration
In order to facilitate, as a primary objective, the opportunity for thesis authors to be supervised in the preparation of their e-thesis, a supervision order system exists to bind groups of other users (thesis supervisors) to an item in someone's pre-submission workspace. The bound group can have system policies associated with it that allow different levels of interaction with the student's item; a small set of default policy groups are provided:
- Full editorial control
- View item contents
- No policies
Once the default set has been applied, a system administrator may modify them as they would any other policy set in DSpace?
This functionality could also be used in situations where researchers wish to collaborate on a particular submission, although there is no particular collaborative workspace functionality.
Writer's Responsibility
- the creator (student) is responsible for creating the PDF
- the creator is responsible for uploading the file
- the creator chooses his keywords, writes her abstract, and
- the creator chooses a license
Collection Administrators Responsibility
- the administrator (instructor) assures the first level of credibility by assuring that the student has indeed met the requirements and submitted and valid file;
- the administrator either accepts or rejects the submission
Graduate Office Responsibilities
- in the case that the submission is a graduate thesis or dissertation the graduate office would assure that the submission meets the University requirements for graduation or degree.
Library's Responsibility
- maintain the repository;
- assure a certain level of quality in regard to description (metadata);
- provide electronic access to the document for indexing by Google and other search engines if this is allowed by the creator;
- provide long term preservation of the submission.
BK-2007/12/4
Hierarchy/Responsibility suggestions for student-generated material
in West-Collectins --stevensb, Wed, 02 Jan 2008 15:41:22 -0500 reply
Librarian administrators:
• Create community for Senior Undergraduate Theses, Masters Theses and Dissertations
• Upon request, create sub-communities:
- Each community should have a sub-community made up of the different disciplines/courses within that community. For example: Senior Undergraduate Theses/WRT 465 or Dissertations/EDD
- Appoint administrators for communities
• Designate workflows for communities
• Troubleshooting and consultation with academic administrators
Academic administrators: (that is - Graduate Office and/or undergrad academic departments wishing to participate)
• Subdivide sub-communities into collections which represent the school year of the course or department (that is - Senior Undergraduate theses/Writing Department/2007
• Assign e-people to upload to collections.
• Enforce file type standards(that is - pdf for print documents, 300 dpi tif for images, etc).