Library Wiki MetadataSample

Why Metadata

As with any kind of collection meta data help users and curators find and manage the collection.

Proposed Metadata Table

I found this table on the web at California State University at Northridge I compared it with several others out there on the web and it looks complete while not being overwhelming. There may be items here that we don't want or there may be items that we need to add. Most of these elements are Dublin Core so they will be interchangable (if that should ever be necessary.

Order of the Content of fields in table reflects the order displayed. All fields are repeatable.

Field Name Mapping Data Type Big
Field Searchable Hidden Controlled
Vocabulary Use* Template

Title DCTitle? Text Yes Yes No No M No

Description DCDescription? Text Yes No No No M No

Subject DCSubject? Text Yes Yes No Yes, LCSH M No

Keywords DCSubject? Text Yes Yes No No R No

Creator
Photographer/Author DCCreator? Text Yes Yes No Yes, NAFL MA No

Publisher DCPublisher? Text Yes No No Yes M Yes

Contributor

Donor&Others
DCContributor? Text Yes Yes No Yes, NAFL MA No

Date DCDate? Date No Yes No No, ISO standard M Yes

Type DCType? Text No No Yes Yes, Dublin Core Types M Yes

Format DCFormat? Text No No Yes Yes, Internet Media Types M Yes

Identifier DCIdentifier? Text No Yes No No M No

SourceType? Format Text No Yes No Yes, AAT M No

SourceMeasurement? Format Extent Text/Numeric No No No Yes M No

Language DCLanguage? Text No No No No MA No

Coverage.PlaceName?

Location
DCCoverage? Text Yes Yes No Yes, LCSH
or TGN MA No

Coverage.Temporal
Alternate Dates DCCoverage? Text/Numeric No Yes No No MA No

Rights DCRights? Text/URL No No No No M Yes

Date Digital DCDate? Date N No Yes No, ISO standard M Yes

Repository Name DCRelation?. IsPartof? Text No Yes No Yes M No

Relation.IsPartOf?
Collection Name DCRelation?. IsPartof? Text Yes Yes No No MA No

Repository Number Identifier Text No No No No MA No

Project Name Contributor Text No Yes No No, M Yes

Call Number Subject Text No Yes No No MA Varies

Finding Guide DCRelation?. IsPartof? Text No No No No MA Varies

Abbreviations:

LCSH Library of Congress Subject Headings (SAFL - Subject Authority File)
http://www.lccweb.net/

NAFL Name Authority File (WorldCat)

TGN Thesaurus of Geographic Names

AAT Art and Architecture Thesaurus

* M Mandatory

MA Mandatory if applicable

R Recommended

O Optional

Content Guidelines

Field Name Guidelines

Title

Source of Information

Label or accompanying material with piece. May be devised by cataloger

Data Entry Responsibility

Curator, Technical Specialist, Technical Advisor, Metadata Catalogers

Content Management

Use the title "as is" from label, with the exception of spelling or grammatical errors. When devising a title be succinct, keep it under 10 words when possible. Avoid initial articles. Do not start the title with page enumerations.

Description

Source of Information

Supplied by Curator based on information available, research; Metadata Catalogers

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

Use Description with piece if available (correct spelling, grammar). Otherwise, Curator writes description. Record information that is available in the following order:

Photographer: Natural Word Order. Numbers assigned by Photographer. Donor: Natural Word Order. [if the same, Photographer, Donor: Name]. Format of object, measurement [e.g., Black and white photograph, 7 x 5 in.] Measurements are given height x width (AACR rules), height and width are determined by the view (portrait or landscape)

Subject

Source of Information

Image as a whole

Data Entry Responsibility

Technical Advisor, Metadata Catalogers

Content Management

Use LCSH terms which are strings that are constructed in a specific order. LCSH strings will be added to the controlled vocabulary. If an appropriate string is not present in the controlled vocabulary, contact subject cataloger. Use spaces and dashes between the main heading and its subdivisions. A semi-colon will automatically be added when using the controlled vocabulary. Use the semi-colon between strings so they will display as separate lines. Remove the final semi-colon.

Keywords

Source of Information

Keywords to focus on parts of image

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

Use words taken from the description which do not duplicate other indexed terms. Use commas between terms and phrases.

Creator
Photographer/Author

Source of Information

Piece itself or accompanying material

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

Prefer LC NAF file; if not available, use information at hand. When creator is unknown, use: Unknown

Publisher

Source of Information

Template value: California State University, Northridge. University Library.

Data Entry Responsibility

Template provided

Content Management

N/A

Contributor
Donor&Others

Source of Information

Piece itself or accompanying material

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

Definition: An entity responsible for making contributions to the content of the resource. Comment: Examples of a Contributor include a person, an organization, or a service. Typically, the name of a Contributor should be used to indicate the entity.

Date

Source of Information

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

Typically, Date will be associated with the creation or availability of the resource. Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF]? and follows the YYYY-MM-DD format, e.g., YYYY-MM-DD; YYYY; Local decisions: unknown dates, use ????

Type

Source of Information

Technical Specialist

Data Entry Responsibility

Template

Content Management

The nature or genre of the content of the resource. Type includes terms desribing general categories, functions, genres, or aggregation levels for content. Use Dublin Core Types for content.http://dublincore.org/documents/dcmi-type-vocabulary

Examples:

image
Definition: An image is a primarily symbolic visual representation other than text. For example - images and photographs of physical objects, paintings, prints, drawings, other images and graphics, animations and moving pictures, film, diagrams, maps, musical notation. Note that image may include both electronic and physical representations.

text

Definition: A text is a resource whose content is primarily words for reading. For example - books, letters, dissertations, poems, newspapers, brochures, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre text.

Format

Source of Information

Technical Specialist

Data Entry Responsibility

Template

Content Management

Format of the digital surrogate. Use Internet Media Types: http://www.isi.edu/in-notes/iana/assignments/media-types/media-types

Examples:

text/html

image/jpeg

Identifier

Source of Information

JPEG name for image, based on the accession number within collection or devised by Curator, when no accession number exists. See naming conventions for abbreviations of collection names

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

An unambiguous reference to the resource within a given context. Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system. Example formal identification systems include the Uniform Resource Identifier (URI) (including the Uniform Resource Locator (URL)), the Digital Object Identifier (DOI) and the International Standard Book Number (ISBN).

Language

Source of Information

Piece in hand

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers

Content Management

Designates the language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066. Codes

Examples:

eng for English

spa for Spanish

Coverage.PlaceName?
Location

Source of Information

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Metadata Catalogers

Content Management

Temporal characteristics of the intellectual content of the resource. Use LCSH format, add url link to TGN entry for history http://shiva.pub.getty.edu/tgn_browser/.

Examples:

Woodland Hills (Los Angeles, Calif.)
http://shiva.pub.getty.edu/cgi-bin/tgn_browser/tgn.spl?key=7014641&searchtype=record&file=/tgn_browser/index.html

Coverage.Temporal
Alternate dates

Source of Information

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Metadata Catalogers

Content Management

Only add when differs from the value in the "DATE" field. Temporal characteristics of the intellectual content of the resource. Is a descriptive term, date: use LCSH for time periods.

Examples:

Depressions
1929. (Used for Great Depression)

Gold Rush

Rights

Source of Information

Template

Data Entry Responsibility

Template

Content Management

URL: http://library.csun.edu/spcoll/digital_library/copyright.html .

Date Digital

Source of Information

Technical Specialist

Data Entry Responsibility

Content Management

YYYY-MM-DD

Date scanned or entered into CONTENT

Repository Name

Source of Information

Lending Institution, Technical Advisor, Metadata Catalogers

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant

Content Management

Use the formal Name of Organization who owns material.

Relation.IsPartOf?
Collection Name

Source of Information

Lending Institutition

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant

Content Management

Reflects the official Collection Name if there is one. Check list below for Collection names - differs from Repository Name

Repository Number

Source of Information

Lending Institution

Data Entry Responsibility

Curator, Technical Specialist, data entry assistant, Metadata Catalogers

Content Management

Reflects the organizational scheme of repository.

SourceType?

Source of Information

Data Entry Responsibility

Metadata Catalogers

Content Management

Prefer AAT, may use terms from other resources (e.g., TGM or LCSH) when necessary.

SourceMeasurement?

Source of Information

Data Entry Responsibility

Metadata Catalogers

Content Management

Measurements are given height x width (AACR rules), height and width are determined by the view (portrait or landscape). Use centimeters only (round up to the closed half centimeter):

3 x 5 in. = 7.5 x 13 cm.

5 x 3 in. = 13 x 7.5 cm.

5 x 7 in. = 13 x 18 cm.

7 x 5 in. = 18 x 13 cm.

8 x 10 in = 20 x 25.5 cm.

10 x 8 in. = 25.5 x 20 cm.

8.5 x 11 in. = 21.5 x 28 cm.

11 x 8.5 in. =28 x 21.5 cm.

Project Name

Source of Information

Data Entry Responsibility

Template

Content Management

Template value: San Fernando Valley History Digital Library.

Call Number

Source of Information

Library OPAC - MARC record or Special Collections List

Data Entry Responsibility

Cataloger

Template

Optional to add if doing a large set

Content Management

LCC

Only applicable for CSUN material

Finding Guide

Source of Information

Urban Archives Center or University Archives Special Collections List

Data Entry Responsibility

Cataloger

Template

Optional to add if doing a large set

Content Management

LCC

Only applicable for CSUN material

subject:

( 4 subscribers )

Field Name	Mapping	Data Type	Big Field	Searchable	Hidden	Controlled Vocabulary	Use*	Template
Title	DCTitle?	Text	Yes	Yes	No	No	M	No
Description	DCDescription?	Text	Yes	No	No	No	M	No
Subject	DCSubject?	Text	Yes	Yes	No	Yes, LCSH	M	No
Keywords	DCSubject?	Text	Yes	Yes	No	No	R	No
Creator Photographer/Author	DCCreator?	Text	Yes	Yes	No	Yes, NAFL	MA	No
Publisher	DCPublisher?	Text	Yes	No	No	Yes	M	Yes
Contributor Donor&Others	DCContributor?	Text	Yes	Yes	No	Yes, NAFL	MA	No
Date	DCDate?	Date	No	Yes	No	No, ISO standard	M	Yes
Type	DCType?	Text	No	No	Yes	Yes, Dublin Core Types	M	Yes
Format	DCFormat?	Text	No	No	Yes	Yes, Internet Media Types	M	Yes
Identifier	DCIdentifier?	Text	No	Yes	No	No	M	No
SourceType?	Format	Text	No	Yes	No	Yes, AAT	M	No
SourceMeasurement?	Format Extent	Text/Numeric	No	No	No	Yes	M	No
Language	DCLanguage?	Text	No	No	No	No	MA	No
Coverage.PlaceName? Location	DCCoverage?	Text	Yes	Yes	No	Yes, LCSH or TGN	MA	No
Coverage.Temporal Alternate Dates	DCCoverage?	Text/Numeric	No	Yes	No	No	MA	No
Rights	DCRights?	Text/URL	No	No	No	No	M	Yes
Date Digital	DCDate?	Date	N	No	Yes	No, ISO standard	M	Yes
Repository Name	DCRelation?. IsPartof?	Text	No	Yes	No	Yes	M	No
Relation.IsPartOf? Collection Name	DCRelation?. IsPartof?	Text	Yes	Yes	No	No	MA	No
Repository Number	Identifier	Text	No	No	No	No	MA	No
Project Name	Contributor	Text	No	Yes	No	No,	M	Yes
Call Number	Subject	Text	No	Yes	No	No	MA	Varies
Finding Guide	DCRelation?. IsPartof?	Text	No	No	No	No	MA	Varies

LCSH	Library of Congress Subject Headings (SAFL - Subject Authority File) http://www.lccweb.net/
NAFL	Name Authority File (WorldCat)
TGN	Thesaurus of Geographic Names
AAT	Art and Architecture Thesaurus

Field Name	Guidelines
Title	Source of Information Label or accompanying material with piece. May be devised by cataloger Data Entry Responsibility Curator, Technical Specialist, Technical Advisor, Metadata Catalogers Content Management Use the title "as is" from label, with the exception of spelling or grammatical errors. When devising a title be succinct, keep it under 10 words when possible. Avoid initial articles. Do not start the title with page enumerations.
Description	Source of Information Supplied by Curator based on information available, research; Metadata Catalogers Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management Use Description with piece if available (correct spelling, grammar). Otherwise, Curator writes description. Record information that is available in the following order: Photographer: Natural Word Order. Numbers assigned by Photographer. Donor: Natural Word Order. [if the same, Photographer, Donor: Name]. Format of object, measurement [e.g., Black and white photograph, 7 x 5 in.] Measurements are given height x width (AACR rules), height and width are determined by the view (portrait or landscape)
Subject	Source of Information Image as a whole Data Entry Responsibility Technical Advisor, Metadata Catalogers Content Management Use LCSH terms which are strings that are constructed in a specific order. LCSH strings will be added to the controlled vocabulary. If an appropriate string is not present in the controlled vocabulary, contact subject cataloger. Use spaces and dashes between the main heading and its subdivisions. A semi-colon will automatically be added when using the controlled vocabulary. Use the semi-colon between strings so they will display as separate lines. Remove the final semi-colon.
Keywords	Source of Information Keywords to focus on parts of image Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management Use words taken from the description which do not duplicate other indexed terms. Use commas between terms and phrases.

Creator Photographer/Author	Source of Information Piece itself or accompanying material Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management Prefer LC NAF file; if not available, use information at hand. When creator is unknown, use: Unknown
Publisher	Source of Information Template value: California State University, Northridge. University Library. Data Entry Responsibility Template provided Content Management N/A
Contributor Donor&Others	Source of Information Piece itself or accompanying material Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management Definition: An entity responsible for making contributions to the content of the resource. Comment: Examples of a Contributor include a person, an organization, or a service. Typically, the name of a Contributor should be used to indicate the entity.
Date	Source of Information Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management Typically, Date will be associated with the creation or availability of the resource. Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF]? and follows the YYYY-MM-DD format, e.g., YYYY-MM-DD; YYYY; Local decisions: unknown dates, use ????
Type	Source of Information Technical Specialist Data Entry Responsibility Template Content Management The nature or genre of the content of the resource. Type includes terms desribing general categories, functions, genres, or aggregation levels for content. Use Dublin Core Types for content.http://dublincore.org/documents/dcmi-type-vocabulary Examples: image Definition: An image is a primarily symbolic visual representation other than text. For example - images and photographs of physical objects, paintings, prints, drawings, other images and graphics, animations and moving pictures, film, diagrams, maps, musical notation. Note that image may include both electronic and physical representations. text Definition: A text is a resource whose content is primarily words for reading. For example - books, letters, dissertations, poems, newspapers, brochures, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre text.
Format	Source of Information Technical Specialist Data Entry Responsibility Template Content Management Format of the digital surrogate. Use Internet Media Types: http://www.isi.edu/in-notes/iana/assignments/media-types/media-types Examples: text/html image/jpeg
Identifier	Source of Information JPEG name for image, based on the accession number within collection or devised by Curator, when no accession number exists. See naming conventions for abbreviations of collection names Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management An unambiguous reference to the resource within a given context. Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system. Example formal identification systems include the Uniform Resource Identifier (URI) (including the Uniform Resource Locator (URL)), the Digital Object Identifier (DOI) and the International Standard Book Number (ISBN).
Language	Source of Information Piece in hand Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Technical Advisor, Metadata Catalogers Content Management Designates the language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066. Codes Examples: eng for English spa for Spanish

Coverage.PlaceName? Location	Source of Information Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Metadata Catalogers Content Management Temporal characteristics of the intellectual content of the resource. Use LCSH format, add url link to TGN entry for history http://shiva.pub.getty.edu/tgn_browser/. Examples: Woodland Hills (Los Angeles, Calif.) http://shiva.pub.getty.edu/cgi-bin/tgn_browser/tgn.spl?key=7014641&searchtype=record&file=/tgn_browser/index.html
Coverage.Temporal Alternate dates	Source of Information Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Metadata Catalogers Content Management Only add when differs from the value in the "DATE" field. Temporal characteristics of the intellectual content of the resource. Is a descriptive term, date: use LCSH for time periods. Examples: Depressions 1929. (Used for Great Depression) Gold Rush
Rights	Source of Information Template Data Entry Responsibility Template Content Management URL: http://library.csun.edu/spcoll/digital_library/copyright.html .
Date Digital	Source of Information Technical Specialist Data Entry Responsibility Content Management YYYY-MM-DD Date scanned or entered into CONTENT
Repository Name	Source of Information Lending Institution, Technical Advisor, Metadata Catalogers Data Entry Responsibility Curator, Technical Specialist, data entry assistant Content Management Use the formal Name of Organization who owns material.
Relation.IsPartOf? Collection Name	Source of Information Lending Institutition Data Entry Responsibility Curator, Technical Specialist, data entry assistant Content Management Reflects the official Collection Name if there is one. Check list below for Collection names - differs from Repository Name
Repository Number	Source of Information Lending Institution Data Entry Responsibility Curator, Technical Specialist, data entry assistant, Metadata Catalogers Content Management Reflects the organizational scheme of repository.
SourceType?	Source of Information Data Entry Responsibility Metadata Catalogers Content Management Prefer AAT, may use terms from other resources (e.g., TGM or LCSH) when necessary.
SourceMeasurement?	Source of Information Data Entry Responsibility Metadata Catalogers Content Management Measurements are given height x width (AACR rules), height and width are determined by the view (portrait or landscape). Use centimeters only (round up to the closed half centimeter): 3 x 5 in. = 7.5 x 13 cm. 5 x 3 in. = 13 x 7.5 cm. 5 x 7 in. = 13 x 18 cm. 7 x 5 in. = 18 x 13 cm. 8 x 10 in = 20 x 25.5 cm. 10 x 8 in. = 25.5 x 20 cm. 8.5 x 11 in. = 21.5 x 28 cm. 11 x 8.5 in. =28 x 21.5 cm.
Project Name	Source of Information Data Entry Responsibility Template Content Management Template value: San Fernando Valley History Digital Library.
Call Number	Source of Information Library OPAC - MARC record or Special Collections List Data Entry Responsibility Cataloger Template Optional to add if doing a large set Content Management LCC Only applicable for CSUN material
Finding Guide	Source of Information Urban Archives Center or University Archives Special Collections List Data Entry Responsibility Cataloger Template Optional to add if doing a large set Content Management LCC Only applicable for CSUN material