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last edited 1 year ago by Brian Kennison

How do I clean negative encumbrances off of my system?

Use the following steps to clean negative encumbrances off of your system:

Clean-up may be easier at the time of fiscal close or just afterwards.

  1. Create a review file that includes all status o and status c orders.

  2. Manually change status of the orders to z. Do NOT empty the review file.

  3. Post invoices and encumbrances.

  4. Print a financial report that shows all balances of all funds.

  5. Note any negative encumbrances remaining on funds. These are invalid encumbrances.

  6. Using the "adjust fund balances" option, make a positive encumbrance on every fund that has a negative encumbrance.

  7. Post invoices and encumbrances.

  8. Change order statuses back to o.

  9. Post invoices and encumbrances.




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