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Doucmentation for Electronic Reserves

Overveiw

ERes Account and Password

Create a Course Web Site:

Point your browser to the URL for the Electronic Reserve site. http://eres.wcsu.edu/

On the right side of the page under the heading ERes? Links you will see a link called Create a Course Page.

Click on the link.

The Administrative ERes? Login screen will appear.

Input your username and password and click login.

There are four screens to navigate through to create a course page:

Create a Course Web Site, screen 1 of 4:

At the first screen, enter the number of instructors who will be teaching the course.

Click continue.

Create a Course Web Site, screen 2 of 4:

Select the name/names of the instructors from the drop down menu.

Select the department that is offering the course from the drop down menu.

Input the course number, not including the department abbreviation.

Chose the term and the year.

Type in the complete name of the course as it appears in the schedule of courses.

Create a Course Web Site, screen 3 of 4

At this point you can do the following:

Add or change the teaching assistants for your course.

Enter their names and their email addresses. (This information will show up on your course page as a send mail link for your students.)

Add any comments that you wish to appear under the heading Course Information on your course page.

Create a password for the course page if the documents you post fall under copyright protection. If you create a password, be sure to give it to your students so they can access the page.

Chose to order your documents alphabetically or by time order
the date that they were added to the page.
Create a Course Web Site, screen 4 of 4:

Verify the information you have just entered.

If all of the information is correct click continue.

Your course page will be created.

If there is an error or you wish to change something, click on back.

If everything went well you should get a message that says:

"Congratulations! You have created a course web site for (course #)."

Add a Document to the Course Web Site:

The following directions explain how to add a document to the course web site by either transferring a file.

You can scan paper copies and convert them to a variety of image formats (e.g., Adobe's PDF format).

You can also upload word processor files (e.g., Word), spreadsheets (e.g., Excel), or presentations (e.g., PowerPoint?) directly into the system.

You can add plain text, HTML, or PDF files.

How to Add Documents:

To begin the process, bring up the administration screen associated with your course web site.

Go to your course page and click the Page Management link in the right-side navigation bar

Enter the username and password assigned to you.

Page Management Functions:

To add a document, select Add a document or link under the Course Page Documents menu.

Documents already posted to the site can be manipulated using the Delete, Modify, and Change Order features. Modify allows both files and on-screen information to be changed.

Add a Document or Link to CourseXXX?:

Select Add a document.

Add Document (file transfer):

Click on Transfer File(s).

(The pop-up window facilitates the selection and transfer of file(s) from your computer to the Docutek / ERes? system.)

Click on Browse. Browse your local drive for the right file(s).

(The Browse button brings up a Choose file dialog box on your computer.)

Select a file in the dialog box to copy the file path to the file transfer pop-up screen. (You may not see the entire path.)

Click transfer to upload the file to the Docutek server.

The file transfer is confirmed. You can transfer another document or follow through with the rest of the document-add process. Be sure to click done after your last file transfer.

Once you have transferred the file(s) click continue. All files are initially uploaded to your private staging directory on the Docutek server.

You can move many files at once to Docutek / ERes?. The next (and next-to-last) screen in the Add Document process asks you to highlight which files in the private staging directory should be associated with the document you are adding.

Click on the right arrow button after you have highlighted your files.

  1. Click continue.

Add a Document Title to transferred documents:

  1. Give the document the same title you will use in your course syllabus unless you are working with copyrighted material. Add the course abbreviation and course number (Chem 123) after the title to easily identify the document for later removal from the Docutek server. Examples:

Exams I (Eng 123)

Homework solutions 2/12/01 (MAE 456)

Integration where it counts. Texas Education Review 1(1):15-26, 2000 (Educ 123)

If you are working with published material, the Copyright Clearance Center requires the following information be included (in the title field):

  1. Book/Journal title
  2. Chapter/Article title
  3. Author
  4. Publisher
  5. Publication year
  6. Total number of pages
  7. Page numbers
  8. Class size (an estimate is fine)

How to Change the Customization of a Course Web Site:

Any choice made during the customization of your Docutek / ERes? course web site can be changed at any time after the site has been created.

For example:

You can change the course information displayed on the main course page.

You can add or remove instructors or teaching assistants.

You can change the course name and number.

You can add, remove, or change the optional course web site password.

All administrative features for modifying the course web site are available hierarchically from the Page Management screen. To customize your course web site, start by bringing up the administration screen.

Bring up your course page on the web.

Click the Page Management link on the right-side navigation bar.

Enter the account and password assigned to you.

Page Management:

Under Course Page Documents, you can manipulate documents that have already been posted to the site using the Delete, Modify, and Change Order options.

Under Course Page Functions, you can also modify the on-screen information which displays to the student.

  1. Click on Modify course page info under Setup.
  2. The system takes you through the same sequence of screens that were presented during course web site creation.
  3. Each field is reset to your current customization choices.
  4. Change only those you want to modify and leave the rest as they are on the screen.

Scanning Color Documents




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